Student Handbook

12. ENROLMENT STATUS

12.1 WITHDRAWAL

If you are thinking of withdrawing from your course, take a moment to discuss your concerns with the Director of Award Courses, your Course Leader/Lecturer, or the Student Centre.

If you wish to withdraw from your course, you must complete a Withdrawal from Study Form. This form is available from the Student Centre or the AFTRS website.

In circumstances where you are unable to complete the withdrawal process, you may be withdrawn from your course by the School, following consultation with you and with the approval of the Director of Award Courses.

If you withdraw from your course after your census date, you are unable to obtain a refund or re-credit of your full fee for the semester unless there are exceptional circumstances.

If you withdraw from your course, you will be required to complete the standard student exit clearance process.

12.2 SPECIAL CONSIDERATION

Special Consideration recognises hardship or exceptional circumstances that may affect or has affected your progress through a course of study. Exceptional circumstances include:

  • Acute illness;
  • Loss or bereavement; or
  • Hardship.

You may apply for Special Consideration if exceptional circumstances are likely to prevent you from meeting the course requirements. Evidence to support an application for Special Consideration must be supplied. This may include:

  • Medical certificate and/or letter from a medical professional;
  • Death notice or certificate; or
  • Statutory declaration from you and/or relevant people.

Applications for Special Consideration are to be lodged with the Head of Student Services who will facilitate approval from the Director of Award Courses or their delegate and communication to the Course Leader/Lecturer. Where necessary, alternative coursework may be authorised by the Director of Award Courses who advises the Head of Student Services.

12.3 LEAVE OF ABSENCE

Rules relating to taking a leave of absence vary by course, see below. Leave of absence approvals are made at the discretion of the Director of Award Courses or delegate.

12.3.1 Sub-Degree Programs

If you are undertaking an Introductory, Diploma, or Advanced Diploma course and faced with urgent circumstances (see Section 12.2 Special Consideration).

Leave of absence is not available for students in Advanced Diploma programs, if you have successfully completed your first semester of study but are unable to continue due to serious illness, misadventure, or other unforeseen circumstances you may need to consider withdrawing from your course (refer to the Student Centre for advice).

12.3.2 Bachelor of Arts

You are expected to progress through your program with your cohort. However, a leave of absence may be approved in exceptional circumstances where you have made satisfactory progress in the course to date. Students applying for leave of absence must have completed and passed all subjects in the semester preceding the semester(s) they want to be absent for. Applications may be denied if there are any incomplete or failed subjects. In such, cases students will be asked to complete work prior to leave application being approved.

Applications must be made through the Student Centre and must be made by the relevant census date each semester.

In certain circumstances a student may be automatically placed on a leave of absence, following consultation.

Leave of absence will only be granted once during a course of study.

If you are resuming your course after a leave of absence, you must advise the Student Centre of the proposed date you intend to resume your studies.

12.3.3 Postgraduate Programs

Graduate Certificate Programs: Due to the intensive delivery pattern of Graduate Certificate programs, leave of absence is not available. Students facing urgent circumstances impacting their study should notify their Course Leader (see Section 12.2 Special Consideration).

Graduate Diploma in Radio: For students in the Graduate Diploma in Radio, leave of absence is only available under exceptional circumstances, if you have successfully completed your first semester of study but are unable to continue due to serious illness or misadventure. Resuming your place in the course in the following year will be subject to resource availability. Students seeking a leave of absence should first discuss their circumstances with the Program Leader – Radio or the Student Centre.

Master of Arts Screen:
Year 1: If you are in Year 1 of the Master of Arts Screen and faced with urgent circumstances, refer to the Special Consideration policy.
Leave of absence is not available for students in Year 1, 2018, if you have successfully completed your first semester of study but are unable to continue due to serious illness, misadventure, or other unforeseen circumstances you may need to consider withdrawing from your course.

Year 2: If you are in Year 2 of the Master of Arts Screen and you are seeking a leave of absence you should consult with your Course Leader in the first instance: the possibility of accommodating a leave of absence request will depend on your academic progress to date and project work requirements.

Acknowledgement

The Australian Film Television and Radio School would like to acknowledge the Traditional Owners, the Bidjigal people and Gadigal people of the Eora Nation, on whose land we meet, work, study and teach. We pay our respects to Elders past and present, and extend our respect to Aboriginal and Torres Strait Islander people from all nations of this land.